Receptionist job in Knutsford

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Job Ref: 6749

Job Type: PERM

Location: Knutsford

Salary: £18,000 - £22,000

Date Posted: 18-12-2019

Category: Administration Office Support

Alexander Hancock

Our client is looking to recruit a professional and very friendly Receptionist to be the first point of contact for all their employees and visitors and ensure all general administration duties are carried out to a high-standard

This is a varied and interesting role with a company that values its employees and not only offers a good salary package but also exceptional benefits

Role and Responsibilities for the position of Receptionist

  • Answer the phone, forward calls, take and pass on accurate messages
  • Greet people on arrival and use intercom to release door
  • Announce visitors to relevant employees
  • Visitors to be signed in and out, refreshments
  • Ensure reception is kept tidy at all times
  • Pick up voicemail every morning and distribute messages etc
  • Update Internal Telephone Directory and circulate regularly
  • Oversee the car park
  • Daily distribution of mail, coordinate couriers and incoming/outgoing mail/packages
  • Update meeting rooms with schedule meetings each morning first thing.
  • Assist employees with meeting arrangements including booking meeting rooms, arranging telecons and organising refreshments
  • Maintain reception files
  • Ensure the office is kept tidy including kitchens are kept tidy, toilets and all public areas.
  • Purchase and maintain general office supplies (stationery, consumables, office furniture as required) and maintain inventory.
  • Responsible for ensuring provisions (consumables etc.) are always in stock and updating when provisions are running low
  • Monitoring stationery supplies and ordering
  • Ensure stationery cupboard is kept tidy, create stationery packs for new employees, ordering cartridges for printers, copiers and fax machines
  • Ensure all office maintenance services are maintained on an annual or monthly basis
  • Ensure supplier spreadsheet is updated re: contact details etc.
  • Ensure health and safety procedures are followed
  • Responsible for ensuring PAT testing and all fire related equipment is regularly serviced and maintained, and supplier spreadsheet is updated
  • Responsible for updating Fire Evacuation Registers
  • Support HR by championing H&S best practice.

Skills and Experience for the role of Receptionist:

  • 1-2 years relevant reception experience
  • Performs daily duties / tasks to a consistently high standard demonstrating
  • Excellent communication and interpersonal skills
  • Excellent organisational skills
  • Good written and oral communication skills
  • Good standard of education
  • Intermediate Word and Excel and good MS Outlook
  • Reliable with good timekeeping Behaviours
  • Passion, team spirit, enthusiasm
  • Professionalism, confident, helpful personality
  • Flexibility, initiative

Hours: 8:30am-5:30pm

Benefits include 30 days holiday which increases with service, plus your birthday off, BUPA, Discretionary company bonus, free fruit etc etc

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