Part Time Sales and Purchasing Order Processing job in Altrincham


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Job Ref: 6223


Location: Altrincham

Salary: £18,000

Date Posted: 18th December, 2017

Category: Accounting/ Finance, Part Time

Job Description

This is a part time temporary contract to cover maternity leave for approx. 9 months.

Working 20 hours a week, flexible on days and hours to be worked to start in January 2018

Our client is looking to recruit a Purchasing and Sales Order Processing Administrator to be responsible for purchasing of parts, preparing quotes and processing of all small orders and clerical duties within the Production Office.

Key Responsibilities


  • Processing purchase orders and all related documentation related to spare parts and small order, monitoring delivery times, chasing suppliers as necessary and updating stock records using Sage 50 Accounts.
  • Resolving all supplier issues/problems such as damaged goods, late delivery etc.

Small Orders

  • Prepare and issue all quotes relating to spare parts and small orders
  • Process all sales orders relating to spare parts and small orders
  • Communicate with agents and customers as necessary

Day to day responsibilities


  • Consult catalogues or contact vendors to obtain price and availability information.
  • Make vendor selections or suggestions.
  • Arrange delivery schedules.
  • Process all purchase orders and related documents using Sage
  • Ensure that materials, equipment, and supplies are ordered and delivered in a timely manner.
  • Verify order delivery (and process the return of any incorrect deliveries)
  • Follow up suppliers to ensure adherence to delivery schedule.
  • Verify prices with suppliers and amend purchase orders if necessary
  • Process of sales and purchasing orders on Sage Manufacturing

Small Orders

  • Create spare parts proposals and send to customer by email or fax
  • On approval from customer request purchase order and process small order through to production and order any non-stock items from suppliers
  • On despatch organise courier documents and invoice customer
  • Advise customer of despatch
  • Process any supplier invoices for payment and pass to Finance


  • Filing as necessary.
  • Perform other clerical duties as advised.

Qualifications and Experience Required:

  • GCSE/A-levels studied at school or college or equivalent
  • Office – Excel, Word and Outlook software.
  • Sage Line 50 Accounts preferred
  • Two to four years in a similar role in a manufacturing environment of which at least two years should be in purchasing using Office and Sage software

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