Part Time Sales and Purchasing Order Processing job in Altrincham

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Job Ref: 6223

Job Type: CONTRACT, PART

Location: Altrincham

Salary: £18,000

Date Posted: 18th December, 2017

Category: Accounting/ Finance, Part Time

Job Description

This is a part time temporary contract to cover maternity leave for approx. 9 months.

Working 20 hours a week, flexible on days and hours to be worked to start in January 2018

Our client is looking to recruit a Purchasing and Sales Order Processing Administrator to be responsible for purchasing of parts, preparing quotes and processing of all small orders and clerical duties within the Production Office.

Key Responsibilities

Purchasing

  • Processing purchase orders and all related documentation related to spare parts and small order, monitoring delivery times, chasing suppliers as necessary and updating stock records using Sage 50 Accounts.
  • Resolving all supplier issues/problems such as damaged goods, late delivery etc.

Small Orders

  • Prepare and issue all quotes relating to spare parts and small orders
  • Process all sales orders relating to spare parts and small orders
  • Communicate with agents and customers as necessary

Day to day responsibilities

Purchasing

  • Consult catalogues or contact vendors to obtain price and availability information.
  • Make vendor selections or suggestions.
  • Arrange delivery schedules.
  • Process all purchase orders and related documents using Sage
  • Ensure that materials, equipment, and supplies are ordered and delivered in a timely manner.
  • Verify order delivery (and process the return of any incorrect deliveries)
  • Follow up suppliers to ensure adherence to delivery schedule.
  • Verify prices with suppliers and amend purchase orders if necessary
  • Process of sales and purchasing orders on Sage Manufacturing

Small Orders

  • Create spare parts proposals and send to customer by email or fax
  • On approval from customer request purchase order and process small order through to production and order any non-stock items from suppliers
  • On despatch organise courier documents and invoice customer
  • Advise customer of despatch
  • Process any supplier invoices for payment and pass to Finance

Administration

  • Filing as necessary.
  • Perform other clerical duties as advised.

Qualifications and Experience Required:

  • GCSE/A-levels studied at school or college or equivalent
  • Office – Excel, Word and Outlook software.
  • Sage Line 50 Accounts preferred
  • Two to four years in a similar role in a manufacturing environment of which at least two years should be in purchasing using Office and Sage software

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