Office Administrator job in Hale Barns


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Job Ref: 7414

Job Type: PERM

Location: Hale Barns

Salary: £up to £15.00 per hour

Date Posted: 05-08-2022

Category: Administration Office Support

Alexander Hancock

Office Administrator, Hale Barns, £13-15 per hour, 35 hours a week, free parking, admin, payroll support, facilities management, event coordination,

Our client is looking to recruit an Office Administrator to run the Synagogue office, working in a very small team environment where you will be responsible for all normal office management for the synagogue and all coordination for the community events hall; this is a unique and very interesting position which is exceptionally satisfying and rewarding
Role and Responsibilities for the position of Office Administrator :
  • Sending out news letters ,emails and brochures
  • Organising Gift Aids, Bequests, Legacies and Donations and handling the relevant administration
  • Sending out Anniversary letters
  • Membership and Fees administration and following up outstanding fees in a professional and empathic manner, agreeing special payment of fees when required
  • Processing of monthly Staff Time Sheets (2 employees) and processing payroll
  • Organising events with families such as weddings , assisting in the preparation of decorating the synagogue for festivals
  • AGM procedures including timetabling; sending out notices; preparing reports; printing etc)
  • Minute taking at EGM and AGM
  • Banking DUTIES
  • Daily processing of post and delivery to Sorting Office/Post Office
  • Liaison with approved external security contracts as and when required
  • Managing the operation relating to large scale events, liaising with the event owner, ensuring access for third party suppliers, taking hire fees, approving suppliers
  • Managing diary to ensure no clashes for events etc
  • Working closely with the Rabbi to support families when it comes to the arranging funerals, empathy obviously is a key attribute at this time
  • Building exceptional relationships with the community, the Synagogue Council/Executive and the Rabbi, as well as other communities in the area

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