Office Administrator job in Hale Barns
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Job Ref: 7414
Job Type: PERM
Location: Hale Barns
Salary: £up to £15.00 per hour
Date Posted: 05-08-2022
Category: Administration Office Support
Office Administrator, Hale Barns, £13-15 per hour, 35 hours a week, free parking, admin, payroll support, facilities management, event coordination,
Our client is looking to recruit an Office Administrator to run the Synagogue office, working in a very small team environment where you will be responsible for all normal office management for the synagogue and all coordination for the community events hall; this is a unique and very interesting position which is exceptionally satisfying and rewarding
Role and Responsibilities for the position of Office Administrator :
- Sending out news letters ,emails and brochures
- Organising Gift Aids, Bequests, Legacies and Donations and handling the relevant administration
- Sending out Anniversary letters
- Membership and Fees administration and following up outstanding fees in a professional and empathic manner, agreeing special payment of fees when required
- Processing of monthly Staff Time Sheets (2 employees) and processing payroll
- Organising events with families such as weddings , assisting in the preparation of decorating the synagogue for festivals
- AGM procedures including timetabling; sending out notices; preparing reports; printing etc)
- Minute taking at EGM and AGM
- Banking DUTIES
- Daily processing of post and delivery to Sorting Office/Post Office
- Liaison with approved external security contracts as and when required
- Managing the operation relating to large scale events, liaising with the event owner, ensuring access for third party suppliers, taking hire fees, approving suppliers
- Managing diary to ensure no clashes for events etc
- Working closely with the Rabbi to support families when it comes to the arranging funerals, empathy obviously is a key attribute at this time
- Building exceptional relationships with the community, the Synagogue Council/Executive and the Rabbi, as well as other communities in the area
