Executive PA CV

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A dynamic senior PA well versed in working at Director and Board level, she is extremely well presented and confident. She is not averse to being responsible for the more mundane aspects of being a PA and at the same time is well suited to handling all confidential and senior matters associated with such a role. She has very strong commercial experience and I felt she would be an ideal team fit for your company and I would highly recommend her for interview

Employment History

Feb 2007 – Mar 2011

Government Funded Organisation

PA to Four Directors

  • Provided a full secretarial support to four directors
  • Extensive diary management
  • Compiled correspondence, replied to letters and invitations by email, telephone or in writing
  • Sourced and booked suitable venues for conferences and accommodation
  • Organised conference and stakeholder events, liaised and co-ordinated with the venue and provided back up on the day – including the risk assessment and contingency planning
  • Booked travel, air, rail and hotel
  • Screened calls – selected and prioritised messages
  • Organised and coordinated meetings, provided literature, catering, minute taking and followed up on meetings action plans
  • Flexibility to help out when needed
  • Supplied stationery and any equipment required for the office
  • Compiled the Board Report, attended to the distribution and formatting

Reason for leaving: Company closed due to withdrawal of funding

2006 – 2007 Career Break

Feb 2005 – Feb 2006

Manufacturing Company

PA to European MD and 5 Euro Board Directors (Finance, HR, Business Improvement, Purchasing, Manufacturing)

  • Provided a proactive support service to the MD and European Directors
  • Facilitated effective communications between the European Executives
  • Management of the Board floor and its systems and processes
  • Required to have a level of business awareness appropriate for each Director
  • Diary management for the Managing Director
  • Coordinated and prepared the Directors weekly meetings and monthly Board meetings through to final production of action plans
  • Progress chased each Director on their actions for the month
  • Worked on behalf of the Directors to help build effective working relationships with each of the European manufacturing sites
  • Post, stationery, travel and accommodation
  • Supported each Director with any project work e.g. Personal Development Plans, budgets, monthly oil price graph, assisted with presentations and monthly reports
  • Checked and approved invoices and expenses on behalf of the Managing Director
  • Required to be flexible in adjusting to each Directors styles and demands
  • Provided accurate and on time information
  • The position required a self starter

Reason for leaving: Redundant

Oct 2002 – Feb 2005

Travel Industry

PA to Managing Director

  • Liaised with Senior Executives in matters relating to the Managing Directors role, made sure communication links were maintained at all levels
  • Diary management, including scheduling travel arrangements, currency requests and hotel accommodation to make the best possible use of the Managing Directors time
  • Prioritised and, where appropriate, redirected or resolved incoming mail, email and telephone calls
  • Assembled delay reports on a daily and weekly basis.  Also produced a weekly report for analysis at the weekly direct reports meeting
  • Completed expense returns
  • Maintained electronic and paper files, and archived information
  • Prepared action notes from weekly meetings and chased up actions with relevant managers
  • Secretarial support when required for the Sales & Marketing Director
  • Produced PowerPoint presentations
  • Undertook project work
  • Maintained sickness and holiday records for the team
  • Central support in the department for HR and upkeep of stationery
  • Filtered calls and dealt with customer complaints to a satisfactory conclusion

Reason for leaving:  Company closed this part of the business

1997 – 2001

Clothing Industry

PA to Organisational Development Director (Jan 2001 – Oct 2001)

  • Produced presentations to the Board and Senior Executive population for the Chief Executive
  • Liaised with relevant sections of the team to produce the monthly Board pack
  • Organised the Chief Executive briefings with the Senior Executives both monthly and quarterly (venue and resources etc)
  • Attended strategic meetings to gain overview/understanding of strategic issues (e.g. priority or restructuring)
  • Built networks at MD/PA/Senior Exec level – gathering feedback
  • Ensured manager was at the right place, at the right time and with the relevant documentation
  • VDU Risk Assessor
  • Production of action notes from meetings

PA to Head of Human Resources (Nov 1997 – Jan 2001)

PA to Stock Service Manager (Feb 1994 – Nov 1997)

Reason for leaving: Career development

 

Good afternoon Natalie, ‘Recruitment as it should be’ is an apt strap line. A fresh, honest approach to getting to know people, rather than a processor of CV’s which I fear many recruiters occupy themselves with. I enjoyed our conversation  and thank you for your time for fitting me in.

Mark